Position Summary
Performs departmental or department head administrative support for Leaders within the department.
Major Responsibilities:
1.Performing complex administrative duties including responding for executive when he/she is unavailable, composing correspondence, and coordinating resources across corporate functions.
2.Handling various administrative details with initiative and good judgment.
3.Providing general administrative support including typing, answering multiple phone lines, indexing and filing documents, making copies, handling travel arrangements, and scheduling meetings.
4.Answering inquiries and/or referring callers/visitors to appropriate person/department.
5.Gathering information and developing summaries as requested.
6.Developing and implementing office procedures related to coordination of interoffice communication, records and systems.
7.Ensuring adequacy of office supplies and equipment.
8.Assisting other staff as requested.
9.Attending meetings as assigned and reporting on actions.
10.Participating in educational activities and programs.
11.Maintaining strictest confidentiality.
12.Managing travel and expense reporting for executives in area.
14.Coordinating and overseeing various office projects.
Managing office equipment and supply vendors as it relates to supply purchases, equipment purchases, equipment maintenance and servicing, including researching and advising Sr Mgmt on best purchase.
15.Planning and negotiating meeting events.
Responsible for planning various off-site meetings, including researching and cost comparing various venues.
Negotiate with hotel management and advise management of alternatives.
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