Job Description

Mount Equity LLC is looking for a dependable and organized Administrative Assistant to support the day-to-day operations of our office. Mount Equity is a general contracting and property management company based in Oneonta, NY, with active projects and properties across the region. This is an entry-level position – no prior industry experience is required. We are looking for someone who is detail-oriented, a clear communicator, and takes ownership of their responsibilities. You will work directly alongside the owner and operations team, playing an important role in keeping the office running smoothly.

Part-time and full-time schedules are both available. This is a great opportunity for someone looking to build office experience in a dynamic, multi-faceted small business environment.

Key Responsibilities

Phones & Communications

• Answer and direct incoming phone calls in a professional and friendly manner
• Respond to or route incoming emails and web inquiries
• Serve as a point of contact for vendors, tenants, contractors, and customers
• Draft and send basic correspondence, follow-ups, and confirmations

Bookkeeping & Invoicing

• Assist with creating and sending invoices to clients and tenants
• Track payments, flag outstanding balances, and maintain accurate records
• Support basic bookkeeping tasks including data entry into accounting software
• Organize receipts, expenses, and financial documents for review

Filing & Data Entry

Maintain organized digital and physical filing systems for contracts, leases, permits, and correspondence

• Enter project, tenant, and vendor information accurately into company systems
• Scan, upload, and organize documents as needed
• Ensure records are current, complete, and easy to locate
• Assist with scheduling meetings, site visits, and appointments
• Help coordinate between contractors, vendors, and ownership
• Track deadlines, follow-up dates, and action items
• Support project managers with administrative tasks as needed
• What we are looking for
• Required
• Strong organizational skills – you keep things in order and don’t let things fall through the cracks
• Clear and professional communication, both verbal and written
• Reliable and punctual with a positive, can-do attitude
• Basic computer skills: email, Microsoft Office or Google Workspace, and general web use
• Ability to manage multiple tasks and priorities without losing attention to detailuite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar, Drive), and data entry skills.

Preffered

Prior office, administrative, or customer service experience in any industry

• Familiarity with bookkeeping or invoicing software (QuickBooks or similar)
• Experience supporting a contractor, property management, or construction company is a plus but not required

Compensation & Schedule

• Starting pay: $18.00 per hour
• Part-time and full-time schedules available – flexible for the right candidate
• Paid training and direct mentorship from ownership
• Opportunity to grow into a broader role as the company expands Hands-on, collaborative work environment in a growing local business
• To Apply
• Send your resume and a brief introduction to:
• spauldingapts.jessie@gmail.com
• Please reference “Administrative Assistant” in the subject line.

Pay: From $18.00 per hour

Work Location: In person

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